Staff Accountant

Job Description

Staff Accountant | College Track

The Tone:
This is a full-time exempt role at College Track, located in Oakland, CA, operating in a hybrid model. College Track is dedicated to empowering scholars to break the cycle of educational inequity, ensuring they earn a bachelor’s degree in pursuit of a life of opportunity, choice, purpose, and power. The Staff Accountant plays a crucial role in this mission by managing the financial resources that directly fuel College Track’s social impact, ensuring the organization remains fiscally robust as it expands its reach. We are seeking a meticulous, high-integrity professional who finds joy in a perfectly reconciled account and thrives in an environment where their accounting expertise directly contributes to student success.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Hybrid, Oakland, CA
• Pay: $69000–$83000 yearly
• Team: Reports directly to the Controller as a core member of the Finance & Accounting team.
• Mission: Ensures financial precision and fiscal robustness to empower scholars and expand organizational reach.
• Tech Stack: Microsoft Office, Excel, Google Workspace, Google Sheets, Sage Intacct, Concur Expense, Claude, Gemini.

What You’ll Actually Do
• Cash Management & Reconciliation: Record cash receipts and intra-company cash activity, then reconcile check receipts to the check log and undeposited funds monthly.
• Accounts Payable & Expense Management: Support the AP Specialist by monitoring the accounting email inbox, processing credit card reports, and handling employee expense reimbursements in Concur, while maintaining contract records and key date tracking.
• Asset & Prepaid Reconciliation: Prepare prepaid rent allocations and reconciliations, create prepaid expense journal entries, maintain supporting schedules, and reconcile security deposits and other asset accounts.
• Regulatory Compliance Filings: Maintain records of business licenses and property tax statements for all jurisdictions, then prepare and file renewals and property tax welfare exemption filings.
• Audit Support & Payroll: Prepare documentation and schedules to support the annual financial statement audit, set up new employees in Sage Intacct upon hire, and contribute to accounting policy training and special projects.

The Must-Haves
• Background: Bachelor’s degree in Accounting, Finance, or a related field is preferred, coupled with a fundamental understanding of transactional accounting and reconciliation, and comfort with chart of accounts structures and account-level reconciliation.
• Experience: Requires a minimum of 2–3 years of relevant accounting experience, with demonstrated strength in transactional accounting and reconciliation, and ideally, prior experience in a nonprofit organization with a budget exceeding $10M.
• Skills: Proficiency in Microsoft Office, with strong Excel skills required; proficiency in Google Workspace, with strong Google Sheets skills preferred; and required experience with Sage Intacct or a comparable cloud-based ERP system. Experience with Concur Expense is strongly preferred.
• Bonus: Familiarity with AI-assisted tools such as Claude or Gemini in support of accounting and finance workflows.