Executive Assistant

Job Description

Executive Assistant | Robert Half

The Tone:
This is a Long-term Contract position at Robert Half, located in Bingham Farms, Michigan. Robert Half is the world’s first and largest specialized talent solutions firm, connecting highly qualified job seekers to opportunities at great companies across various sectors. This role is crucial for providing high-level administrative support within a services environment, ensuring executive operations run smoothly by staying ahead of shifting priorities and managing sensitive information with discretion. It also offers the chance to contribute to client intake and strengthen daily office coordination.

The TL;DR
• Role: Contract
• Type: Long-term Contract
• Location: In-person, Bingham Farms, MI

• Team: Supports executive and leadership teams
• Mission: To provide high-level administrative support, manage sensitive information, and ensure efficient executive and office operations.
• Tech Stack: Microsoft Office applications

What You’ll Actually Do
• Schedule Management: Coordinate executive schedules by arranging meetings, managing appointments, and prioritizing daily commitments.
• Communication Hub: Serve as a central point of contact for all incoming calls, messages, and correspondence, facilitating timely and effective communication.
• Document Control: Create, organize, and maintain digital and physical records to ensure important documents remain accurate and easily accessible.
• Operational Oversight: Monitor follow-up items, deadlines, and materials awaiting executive review, while also overseeing routine office support tasks like supply and shipping management.
• Project Support: Assist with client intake by gathering required information and preparing documentation, alongside handling special assignments and ad hoc administrative projects.

The Must-Haves
• Background: At least 2 years of experience in an Executive Assistant or senior-level administrative support role, ideally supporting leadership teams within legal, financial, consulting, or similar business settings.
• Experience: Proven proficiency with Microsoft Office applications for scheduling, document preparation, and general administrative tasks.
• Skills: Strong ability to organize work, manage multiple tasks, communicate effectively with internal and external contacts, exercise proven judgment with confidential information, maintain a high level of accuracy and attention to detail, and work independently with a responsive, service-oriented approach.
• Bonus: Experience with client-facing administrative responsibilities, inbound call handling, or reception support is preferred.