Production Coordinator

Job Description

Coordinator, Production | Universal Music Group

The Tone:
This is an entry-level role at Universal Music Group, supporting production and operational workflows. Universal Music Group is the world’s leading music company, engaged in recorded music, music publishing, merchandising, and audiovisual content across more than 60 countries. This role is crucial as it serves as a key liaison, ensuring projects move efficiently from planning through delivery by coordinating with internal departments, artist teams, vendors, manufacturers, and distribution partners.

The TL;DR
• Role: Early Career
• Pay: $41020–$55000 yearly
• Team: Supports production and operations teams, reporting to a Production Executive.
• Mission: To ensure production projects move efficiently from planning through delivery by coordinating various internal and external stakeholders.
• Tech Stack: Microsoft Office suite, Excel

What You’ll Actually Do
• Calendar Management: Manage the Production executive’s calendar, coordinating priorities and resolving scheduling conflicts.
• Meeting Coordination: Coordinate meetings, prepare agendas, secure spaces, and distribute materials for internal and external stakeholders.
• Project Tracking: Track departmental deadlines, production milestones, and key deliverables to maintain project schedules.
• Cross-functional Communication: Facilitate project execution through clear communication with cross-functional teams.
• Travel & Expense: Organize domestic and international travel, itineraries, and manage expense reports.

The Must-Haves
• Background: Entry-Level. Foundational understanding of music and entertainment operations.
• Experience: Minimum 2 years of experience in production or a similar administrative support role.
• Skills:
• Detail Orientation: Highly organized with strong follow-through to prioritize multiple projects.
• Problem Solving: Strong critical thinking and problem-solving skills.
• Communication: Excellent communication skills to build and maintain relationships.
• Software Proficiency: Intermediate to advanced expertise in Microsoft Office suite, particularly Excel.
• Confidentiality: Ability to handle and keep information confidential.