Practice Assistant – Litigation Support

Job Description

Practice Assistant – Litigation | Holland & Knight LLP

The Tone:
This is a full-time role at Holland & Knight LLP, located in Tysons, Virginia. The Firm fosters an environment where individuals are committed to achieving high standards of performance and success. This position plays a critical part in supporting the Litigation team by providing essential administrative assistance. The role ensures lawyers and professionals can operate efficiently and effectively, meeting both firm and client needs.

The TL;DR
• Role: Full Time
• Location: In-person, Tysons, Virginia
• Pay: $40.40/hr – $60.60/hr
• Team: Litigation team
• Mission: Provide high-quality administrative support to a group of lawyers and professionals in a team environment.
• Tech Stack: Microsoft Office Suite, Adobe, document management systems, electronic signature software programs, Firm travel system, Firm’s workflow tool

What You’ll Actually Do
• Client & Internal Communication: Communicate effectively with clients, lawyers, and co-workers via email, telephone, and in person, answering routine questions, routing calls, arranging conference calls, and greeting clients.
• Document Production & Editing: Create, draft, format, edit, and proofread Word documents, Excel spreadsheets, and PowerPoint presentations, including routine business correspondence, forms, and other documents under supervision.
• Travel & Expense Management: Schedule domestic and foreign travel through the Firm travel system, including flights, hotels, and car rentals, and prepare, organize, and process reimbursements, invoices, and check requests.
• Client Matter Administration: Collect and prepare information for conflict checks, open new client matters, draft engagement and scope letters, and apply client-specific billing guidelines to ensure compliance and cost-effectiveness.
• Office & Workflow Coordination: Open, prioritize, and distribute mail, coordinate mailings, deliveries, copying, scanning, and printing, enter and manage work requests, and perform electronic and paper filing with document management system usage.

The Must-Haves
• Background: Bachelor’s degree with proficiency in core legal administrative assistant functions.
• Experience: 4 – 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks (preferred).
• Skills: Advanced knowledge of Microsoft Office Suite and Adobe; Experience with document management systems and electronic signature software programs; Superb attention to detail, grammar, and punctuation; Effective and professional interpersonal and communication skills; Ability to take direction and work independently with little supervision.