Paralegal

Job Description

Paralegal | YAI

The Tone:
This is a full-time, hybrid role at YAI, located in Manhattan, NY. YAI is an organization committed to providing support and services, operating with offices and program sites across the NYC metropolitan area. This role is crucial for maintaining the legal integrity and administrative efficiency of the organization by providing essential support to the legal department and its leadership. The position ensures compliance, manages critical legal documentation, and contributes to the smooth operation of legal and governance functions.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Hybrid, Manhattan, NY

• Team: Supports the General Counsel, Associate General Counsel, and Assistant Director – Legal & Administration, reporting to the Assistant Director – Legal & Administration.
• Mission: Manages daily administrative and legal support functions to maintain organizational compliance and efficient legal operations.
• Tech Stack: Microsoft Office Suite, electronic contract management system

What You’ll Actually Do
• Inquiry Management: Acts as the primary point of contact for legal department inquiries via phone or email, ensuring proper handling and escalation.
• Administrative Support: Provides comprehensive administrative support to the General Counsel, Associate General Counsel, and Assistant Director – Legal & Administration, including coordinating meetings, managing calendars, and preparing presentations.
• Document Coordination: Manages the organization and tracking of corporate and legal records, coordinates requests for documents for litigation holds, and oversees the review, redaction, and bates-stamping of records for production.
• Contract Lifecycle Management: Assists with the electronic contract management system, performing first-level review of contracts and agreements, monitoring their lifecycle, and maintaining the database.
• Legal Research & Drafting: Conducts preliminary and in-depth legal research as needed and assists in drafting legal documents and correspondence regarding various legal matters.

The Must-Haves
• Background: Paralegal Certification from an accredited or ABA-approved program; OR at least three (3) years working as a generalist paralegal; OR a satisfactory equivalent combination of education, experience, and training. Requires working knowledge of contracts, labor and employment law, medical record acquisition, and litigation.
• Experience: At least three (3) years working as a paralegal, including experience tracking and maintaining data in electronic systems. Proficiency with Microsoft Office Suite and the ability to quickly learn new software and electronic systems.
• Skills: Strong critical thinking, research, and analytical abilities; excellent written and verbal communication and interpersonal skills; highly organized and detail-oriented, with a focus on continuous process improvement; ability to maintain confidential and sensitive information.
• Bonus: Current NYS Notary Public