Legal Support Specialist

Job Description

Legal Assistant | Avata Partners

The Tone:
This is a role at Avata Partners, seeking a professional to provide essential administrative and operational support to its attorneys and legal staff. This position is critical for ensuring the efficient management of legal matters and the smooth execution of daily office operations. The specialist will play a key part in maintaining organized workflows and supporting the timely completion of all legal and client-related tasks.

The TL;DR
• Role: Experienced Professional
• Mission: To ensure efficient management of legal matters and daily office operations by providing comprehensive administrative and operational support.
• Tech Stack: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Firm’s document management systems, Electronic Case Filing (ECF)

What You’ll Actually Do
• Document Preparation: Prepare, format, proofread, and finalize legal documents, correspondence, and transactional materials to Firm standards.
• Attorney Support: Provide comprehensive support to attorneys throughout transactional matters and litigation, including document preparation, electronic court filings, scheduling, and client communications.
• Administrative Management: Manage attorney calendars, meetings, travel arrangements, expenses, and time entry.
• Client Onboarding & Billing: Coordinate new client onboarding processes, including conflicts, engagement, and billing setup, and manage ongoing client billing with internal departments.
• Workflow Collaboration: Serve as a resource on Firm policies and procedures, collaborating with attorneys, staff, and other departments to ensure efficient workflow.

The Must-Haves
• Background: Experienced professional with a high school diploma or equivalent, possessing core domain knowledge in legal support.
• Experience: Five or more years of related legal support experience, preferably in a law firm or professional services environment supporting multiple attorneys; practical experience with state and federal court filings, including Electronic Case Filing (ECF).
• Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), legal terminology, legal document formatting, and working knowledge of civil litigation, discovery, docketing, and calendaring processes.