Legal Administrative Assistant

Job Description

Legal Administrative Assistant | Taylor Law Offices, PLLC

The Tone:
This is a full-time, on-site Legal Administrative Assistant role at Taylor Law Offices, PLLC, situated in Eagle, ID. Taylor Law Offices is a Boise-based community law firm dedicated to business law and business litigation, committed to providing high-quality, professional legal services to local businesses at competitive rates. The firm prides itself on a diverse team united by a strong dedication to client service and community impact, valuing collaboration, professionalism, and a client-first approach. This role is pivotal for supporting attorneys with their daily administrative and legal tasks, ensuring the efficient operation of the practice, and enabling the firm to deliver strong, results-driven representation when clients require vigorous advocacy.

The TL;DR
• Role: Support Role
• Type: Full-time
• Location: In-person, Eagle, ID

• Mission: This person ensures attorneys have administrative and legal support to deliver high-quality client services and maintain efficient practice operations.
• Tech Stack: Microsoft Office or similar tools, legal practice management systems

What You’ll Actually Do
• Attorney and Case Support: Provide comprehensive administrative and legal assistance to attorneys on a daily basis, including organizing and maintaining detailed case files for business law and litigation matters.
• Document Preparation and Management: Draft, format, and meticulously proofread a variety of legal documents, correspondence, and court filings to ensure accuracy and compliance.
• Scheduling and Coordination: Efficiently manage attorney calendars, schedule meetings, and accurately coordinate court dates and crucial deadlines to maintain workflow.
• Client Interaction and Communications: Serve as a primary point of contact by answering and directing phone calls, professionally greeting clients, managing incoming and outgoing mail, and ensuring timely follow-up on client inquiries.
• Office Administration and Efficiency: Assist with billing support, conduct basic research tasks as directed by attorneys, and handle general office duties to ensure the smooth and efficient running of the legal practice.

The Must-Haves
• Background: Possess a foundational understanding of law and legal processes, demonstrating the ability to work effectively with attorneys on complex business law and business litigation matters.
• Experience: Proficiency in preparing, drafting, formatting, and proofreading a wide range of legal documents, including pleadings, correspondence, and other essential legal materials.
• Core Administrative Skills: Strong administrative assistance capabilities, including adept calendar management, precise scheduling, thorough file organization (both physical and digital), and accurate data entry.
• Communication and Professionalism: Exhibit strong communication skills, encompassing clear verbal communication, professional phone etiquette, and concise written communication for interaction with clients and team members.
• Organizational Acumen: Demonstrate excellent organizational skills, meticulous attention to detail, and the ability to effectively prioritize multiple tasks and consistently meet deadlines in a busy environment.
• Technical Proficiency: Comfort with standard office software applications such as Microsoft Office or similar tools, along with a willingness to learn and adapt to legal practice management systems.
• Bonus: 3+ years of previous experience in a law firm or legal setting, and/or formal legal administrative training or certification is preferred. The ability to maintain confidentiality, demonstrate sound judgment, and interact respectfully with a diverse client base is also highly valued.