Legal Practice Assistant

Job Description

Legal Practice Assistant | FBT Gibbons

The Tone:
This is a role at FBT Gibbons, a national law firm with nearly 1,500 employees across 26 offices, focused on serving companies operating and investing in the middle market. This position provides essential support to attorneys and other timekeepers, handling complex and specialized legal duties. The role is critical for ensuring efficient, high-quality service to clients and colleagues, contributing significantly to the firm’s overall success.

The TL;DR
• Role: Early Career
• Location: Not specified

• Team: Assigned Team, providing dedicated support to partners and working in close coordination with team members.
• Mission: This person will provide essential support to attorneys and timekeepers, ensuring efficient handling of complex legal duties and processes.
• Tech Stack: Microsoft Office software programs, CST workflow application, various software applications.

What You’ll Actually Do
• Intake Management: Manage the business intake process, including running adversary searches, drafting screening memos and engagement letters, and opening new files.
• Document Production: Prepare, revise, and format legal documents and correspondence, proofreading for content, spelling, grammar, and punctuation.
• Electronic Filings: Prepare documents and applicable fees for electronic filings and e-file them with federal and state courts and other agencies as instructed.
• Calendar & Workflow Management: Maintain timekeeper calendars, including court docket deadlines and meetings, and manage support requests efficiently using the CST workflow application.
• Administrative Support: Handle various administrative tasks such as processing and distributing mail, completing expense reports, and reviewing client billing statements.

The Must-Haves
• Background: A high school diploma or equivalent, coupled with a strong understanding of legal terminology and processes.
• Experience: At least 3 years of experience as a legal practice assistant.
• Skills: Highly proficient in Microsoft Office software programs; ability to learn and apply firm-specific software programs, including the CST workflow application; strong organizational, communication, and prioritization skills.
• Bonus: A proactive, detail-oriented, and client-service driven approach, with a positive and collaborative mindset and a willingness to mentor colleagues.