Legal Administrative Assistant – Labor and Employment

Job Description

Legal Practice Assistant | Maynard Nexsen

The Tone:
This is an in-office role at Maynard Nexsen. This position provides crucial legal administrative support specifically for the Labor and Employment Practice Group. The Legal Practice Assistant is essential for ensuring the smooth daily operation of the practice group, supporting legal professionals by managing key administrative and client-facing tasks. This role directly contributes to the efficiency and effectiveness of legal services provided by the firm.

The TL;DR
• Role: Experienced Professional
• Type: Full-time
• Location: In-person

• Team: Labor and Employment Practice Group
• Mission: To provide essential legal administrative support to the Labor and Employment Practice Group, ensuring efficient operations and client service.
• Tech Stack: Microsoft Office Suite (Word, Excel, Outlook), Adobe, PowerPoint, SimplyAgree

What You’ll Actually Do
• Document Management: Prepare, format, and finalize a wide range of legal documents and professional correspondence with precision and adherence to firm standards.
• Client Relations & Billing: Serve as a key point of contact for clients, managing interactions, accurately processing client bills, and handling expense reimbursements efficiently.
• Logistical Coordination: Skillfully coordinate and schedule various meetings, manage complex calendaring, and meticulously arrange all necessary travel logistics.
• Information Management: Take ownership of opening, organizing, and diligently maintaining both physical and electronic client files, ensuring accurate and accessible record-keeping.
• Administrative Compliance: Perform essential administrative tasks including conducting conflict checks, accurately inputting time entries, and managing a large number of cases effectively.

The Must-Haves
• Background: High School diploma required, coupled with prior litigation experience.
• Experience: 5+ years of experience preferred in a legal setting, with demonstrated experience in billing practices.
• Skills:
• Demonstrated ability to comfortably manage a large number of cases and multiple priorities simultaneously.
• Possess excellent organizational and interpersonal skills, adept at collaborating successfully with multiple team members and employees across all organizational levels.
• Competent to handle a variety of activities with exceptional attention to detail, quality, and accuracy, including strong follow-through and follow-up capabilities.
• Advanced proficiency with Microsoft Office Suite applications (Word, Excel, Outlook) and Adobe.
• Exceptional verbal and written communication skills, coupled with the ability to handle sensitive information with the highest degree of integrity and confidentiality.
• High level of flexibility and resourceful problem-solving, with the ability to work independently, respond quickly to changing demands, and meet short deadlines.
• Bonus: Proficiency with PowerPoint and SimplyAgree applications is a plus.