Litigation Legal Secretary

Job Description

Litigation Legal Secretary | Gallagher Recruiting LLC

The Tone:
This is a full-time role at Gallagher Recruiting LLC, located in Los Angeles, CA, with a hybrid work schedule requiring three days in the office. Gallagher Recruiting LLC is a recruiting firm that partners with a highly respected international law firm to find experienced professionals. This role is essential for supporting a team of attorneys handling complex litigation matters, contributing to the efficient and compliant operation of their legal practice.

The TL;DR
• Role: Senior
• Type: Full-time
• Location: Hybrid, Los Angeles, CA
• Pay: $89000–$115000 yearly + bonus potential
• Team: Supports a team of attorneys
• Mission: To provide comprehensive and specialized legal secretarial support, ensuring the smooth progression and timely completion of complex litigation cases.
• Tech Stack: PACER, CM-ECF, Microsoft Word

What You’ll Actually Do
• Document Preparation: Prepare and meticulously format a variety of legal documents, including pleadings, motions, briefs, and general legal correspondence.
• Court Filings: Manage all aspects of state and federal court e-filings, ensuring strict compliance with procedural rules and deadlines.
• Calendar Management: Maintain and update litigation calendars, actively tracking and communicating key deadlines to the legal team.
• Litigation Support: Provide hands-on assistance with discovery processes, coordinate document production, and contribute to trial preparation efforts.
• Administrative Coordination: Support attorney billing procedures, facilitate accurate time entry, and manage general administrative tasks to ensure seamless attorney operations.

The Must-Haves
• Background: Senior-level professional with extensive litigation legal secretarial experience, ideally gained within a busy international law firm environment.
• Experience: Possess 7+ years of direct litigation legal secretary experience, demonstrating strong proficiency and practical application of state and federal court filing procedures, including PACER and CM-ECF systems.
• Skills: Exhibit advanced Microsoft Word formatting skills, specifically in creating Tables of Authorities (TOA), Tables of Contents (TOC), and effectively utilizing styles for legal documents.