Legal Administrative Assistant

Job Description

Legal Administrative Assistant | MG+M The Law Firm

The Tone:
This is a full-time Legal Administrative Assistant role at MG+M The Law Firm, located in New York, NY, with a hybrid work environment offering flexibility. MG+M is a nationally recognized litigation law firm renowned for its expertise in complex civil matters. The firm concentrates on diverse areas including toxic tort, complex product liability, local government, general liability, and commercial litigation, serving clients wherever they conduct business. The firm prides itself on approaching litigation as a unified team, integrating efforts with clients to consistently advance their interests. This role is integral to providing essential administrative and secretarial support to assigned attorneys and paralegals. By ensuring efficient document management, accurate calendaring, and seamless financial processing, this position directly contributes to the firm’s ability to deliver optimal legal results at the best possible value for its clients.

The TL;DR
• Role: Early Career
• Type: Full-time, Hybrid
• Location: In-person, New York, NY

• Mission: Provide comprehensive administrative and secretarial support to legal professionals, ensuring efficient operations and contributing to client success.
• Tech Stack: Microsoft Office (Word, Outlook, PowerPoint, Excel), File & Serve, Odyssey, PACER, iManage

What You’ll Actually Do
• Administrative Support: Provide comprehensive administrative and secretarial support to assigned attorneys and paralegals, ensuring their daily operations run smoothly and efficiently.
• Legal Document Management: Format, meticulously proofread, and prepare a variety of legal documents including briefs, pleadings, and correspondence, then execute timely and accurate electronic filing with state and federal courts, leveraging essential e-filing knowledge.
• Calendar and Travel Coordination: Maintain attorney calendars accurately through Outlook, scheduling appointments, calendaring due dates, and organizing all aspects of travel arrangements for legal professionals.
• Financial Administration: Prepare attorney reimbursements and mileage, accurately enter and revise timekeeper timesheets with appropriate litigation codes, and review vendor invoices for accuracy, prepare check requests, and submit invoices for payment.
• Client & Case Maintenance: Update and maintain client files, assist in the timely submission of conflict checks, and provide consistent, friendly, and helpful telephone support for assigned attorneys.

The Must-Haves
• Background: Possess a minimum of two years of dedicated experience serving as a litigation assistant within a legal firm environment, demonstrating familiarity with civil litigation processes.
• Technical Proficiency: Expertly utilize Microsoft Office suite (Word, Outlook, PowerPoint, Excel), along with specialized legal software for e-filing and case management, including File & Serve, Odyssey, PACER, and iManage.
• Core Skills: Exhibit excellent verbal and written communication skills, strong organizational capabilities with meticulous attention to detail, and a proven track record of dependability, working independently to meet demanding deadlines.
• Bonus: Prior experience or familiarity with Aderant software is considered a valuable asset.