Legal Administrative Assistant – Commercial Litigation Support

Job Description

Litigation Legal Administrative Assistant | Dinsmore & Shohl LLP

The Tone:
This is a full-time role at Dinsmore & Shohl LLP, located in Indianapolis, IN. The firm, comprising more than 750 attorneys across 30+ offices nationwide, is dedicated to cultivating a client-focused and highly recognized organization. This position is crucial for providing comprehensive administrative support to multiple attorneys and paralegals within the commercial litigation practice, contributing directly to the firm’s operational excellence. By ensuring efficient workflow and robust support, this role helps the firm maintain its strong market profile, highlight capabilities to clients, and foster an environment where professionals can thrive.

The TL;DR
• Role: Mid-Level
• Location: In-person, Indianapolis, IN
• Team: Supports multiple attorneys and paralegals; reports effectively to multiple attorneys.
• Mission: To provide comprehensive administrative and secretarial support to litigation attorneys and paralegals, ensuring smooth case management and operational efficiency.
• Tech Stack: Microsoft Office Suite, .pdf editing software, related legal software, attorney timekeeping software, document management systems.

What You’ll Actually Do
• File and Client Management: Systematically organize and maintain both physical and electronic client and case files for commercial litigation matters, ensuring accessibility and compliance.
• Document Production: Format, proofread, and meticulously edit a variety of legal documents, including pleadings, motions, and correspondence, to ensure accuracy, proper grammar, and adherence to firm and court standards.
• Electronic Filings: Execute all necessary electronic court filings in a timely and accurate manner across both federal and state court systems.
• Financial and Travel Logistics: Accurately input attorney time entries, prepare and process expense reimbursements, and coordinate travel arrangements for attorneys.
• Comprehensive Administrative Support: Provide proactive and reactive administrative assistance, including scheduling, communication management, and other support tasks, to facilitate the efficient workflow of attorneys and paralegals.

The Must-Haves
• Background: Requires a solid work history including 3-5 recent years of dedicated legal administrative support experience, specifically within the demanding area of litigation.
• Experience: Demonstrable expertise in federal and state e-filing procedures, coupled with practical experience utilizing attorney timekeeping software and sophisticated document management systems.
• Skills: Possesses intermediate to advanced-level proficiency in Microsoft Office Suite, adept use of .pdf editing software, and familiarity with related legal software; exhibits excellent writing, grammar, and proofreading skills with meticulous attention to detail; demonstrates strong organizational and time management capabilities, along with a keen ability to successfully multi-task across various assignments.
• Bonus: Prior exposure to Environmental, Workers’ Compensation, Commercial Litigation, or Tort practice areas, or a clear desire and proven ability to quickly learn these specific legal domains; track record of success as both a collaborative team player and an effective independent worker; self-directed, high energy, and equipped with advanced computer skills to excel in a busy legal environment.