Legal Assistant

Job Description

Legal Assistant | Zaxbys

The Tone:
This is a role at Zaxbys, located in an unspecified location. Zaxbys is focused on continued growth, aiming to be the top offering in Chicken Fingerz, Boneless Wings, and Zalads. This role is crucial for ensuring the smooth administrative and operational functioning of the legal department, acting as a vital liaison and support system for the Office of Chief Legal Officer and various business teams.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Unspecified Location
• Pay: $70000–$85000 yearly
• Team: Supports the Office of Chief Legal Officer and acts as a liaison for the legal department.
• Mission: Provide comprehensive administrative and operational support to the legal department, ensuring efficient communication and document management.
• Tech Stack: Microsoft Office (Word, Excel, PowerPoint, Outlook)

What You’ll Actually Do
• Administrative Support: Serve as the primary point of contact for the legal department, providing a wide range of administrative duties for the Office of Chief Legal Officer.
• Document & Information Management: Receive, review, and organize incoming correspondence, maintaining comprehensive filing systems for both paper and electronic legal files.
• Scheduling & Communication: Manage and maintain schedules and calendars, answer telephone calls, and respond to routine requests while determining appropriate escalation for urgent matters.
• Financial & Travel Coordination: Assist with accounting and billing processes by maintaining the legal invoice tracker and preparing invoices, along with coordinating travel arrangements as needed.
• Contract & Compliance Handling: Manage the contracts email account, process requests for contract copies, assist with archiving and reporting contract files, and initiate the processing of company service of process.

The Must-Haves
• Background: Bachelor’s degree in Business Administration or a related field, or an equivalent combination of education and experience.
• Experience: 5+ years of experience working in a law firm or the legal field, and/or providing high-level executive support.
• Skills: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), outstanding interpersonal skills, extremely detail-oriented, and excellent written and verbal communication skills.
• Bonus: Current Notary Public certification (or willing to complete upon hire), and project management skills with the ability to manage multiple priorities.