Legal Secretary

Job Description

Legal Secretary – Charleston | Flaherty Sensabaugh Bonasso PLLC

The Tone:
This is a full-time role at Flaherty Sensabaugh Bonasso PLLC, located in Charleston, West Virginia. The company is a established law firm, founded in 1991, with over 40 attorneys across three West Virginia offices, serving local, national, and international clients in litigation and transactional law. This role is crucial for providing essential legal secretarial support, ensuring the efficient operation of administrative and document management processes within a demanding legal setting. The position requires meticulous attention to detail and strong organizational capabilities to maintain smooth firm operations.

The TL;DR
• Role: Early Career
• Type: Full-time, Hourly
• Location: In-person, Charleston, WV

• Mission: To provide comprehensive legal secretarial support, ensuring accurate document preparation, efficient file management, and effective communication within a deadline-driven legal environment.
• Tech Stack: Microsoft Office (Word, Excel, Outlook, PowerPoint), ProLaw or a similar case management system, a document management system

What You’ll Actually Do
• Document Preparation: Accurately draft, format, and finalize legal documents, correspondence, and presentations using the Microsoft Office Suite.
• File Management: Systematically organize and maintain both hard copy legal files and digital records within document and case management systems.
• Communication Support: Execute professional verbal and written communications, ensuring clarity, accuracy, and adherence to firm standards.
• Administrative Coordination: Manage and prioritize multiple administrative and secretarial tasks to ensure timely completion of assignments within a deadline-driven environment.
• System Operation: Efficiently utilize ProLaw or similar case management systems for workflow management, data entry, and record retrieval.

The Must-Haves
• Background: Experience working in a legal secretarial or administrative support capacity, demonstrating strong organizational aptitude in a deadline-driven environment.
• Experience: Required experience in organizing and filing hard copy legal files.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), expertise in ProLaw or a similar case management system, strong attention to detail, excellent verbal and written communication skills, and a high level of organizational ability.
• Bonus: Previous experience working with a document management system is preferred.