Pre-Suit Secretary

Job Description

Presuit Secretary | Morgan & Morgan, P.A.

The Tone:
This is an entry-level, on-site role at Morgan & Morgan, P.A. Morgan & Morgan is a leading personal injury law firm with over 6,000 employees, dedicated to protecting the people against powerful entities such as insurance companies, large corporations, or those producing defective goods. The firm’s overarching mission is “For the People,” emphasizing its role as a last line of defense for millions of Americans. Every member of the firm, from attorneys to support staff and operations teams, plays a key part in the winning fight for consumer rights. This role is crucial for supporting the legal team by managing daily administrative operations and ensuring efficient client file management, directly contributing to the firm’s success and mission.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person
• Pay: $20 hourly
• Mission: Supports the legal team and case managers by handling administrative tasks and organizing client files to ensure efficient pre-suit operations.
• Tech Stack: Microsoft Word, Excel, Outlook

What You’ll Actually Do
• Client File Management: Organize, file, and meticulously maintain client files, managing up to 100 or more cases for case managers and attorneys.
• Document Retrieval: Accurately collect information for check requests related to medical records, accident reports, driving records, and vehicle ownership, then submit these requests for processing.
• Document Preparation: Diligently copy various documents and demand packages as needed by the legal team and case managers.
• Mail Handling: Precisely complete certified mail cards and ensure the timely mailing of documents and cost checks as requested.
• Correspondence Management: Prepare and dispatch a range of client and legal correspondence, including new client contracts, turndown letters, no representation letters, multi-party combo letters, and demand letters.
• General Administrative Support: Perform essential office duties such as typing, operating office machines, and sorting incoming and outgoing mail to maintain smooth daily operations.

The Must-Haves
• Background: Entry-Level role requiring foundational knowledge of administrative and clerical procedures, with specific understanding of systems for word processing, managing files and records, and other general office protocols.
• Experience: Demonstrated proficiency in computer and database expertise, including Microsoft Word, Excel, and Outlook. Candidates must also possess strong typing skills, with a minimum speed of 35 words per minute.
• Skills: Exceptional organizational abilities, great written and verbal communication skills, and a keen attention to detail. The role demands the capacity to multitask, prioritize tasks effectively, and manage a heavy workload efficiently with a positive attitude and minimal supervision in a deadline-intensive environment.
• Bonus: Preferred qualifications include an Associate degree, certificate, or equivalent work experience. Bilingual proficiency in English and Spanish is a significant advantage, and having at least one year of experience in the legal field is a plus.