Legal Assistant – Administrative Support – Administrative Support

Job Description

Legal Administrative Assistant | Ellin Law Group

The Tone:
This is a full-time role at Ellin Law Group, a growing legal firm committed to delivering exceptional client service through a dedicated and professional team. The firm values professionalism, integrity, teamwork, and a strong work ethic, fostering a stable environment where individual contributions are genuinely recognized. This Legal Administrative Assistant position is primarily focused on providing crucial administrative support, ensuring the smooth and efficient operation of the office. It is designed for an individual who takes significant pride in producing high-quality work and maintaining an organized environment, directly contributing to the firm’s ability to serve clients effectively. Ellin Law Group is seeking a dependable professional interested in building a long-term career within a firm that truly values their organizational skills and commitment to quality.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person

• Mission: To ensure the efficient administrative operation of the office and provide high-quality support to legal staff.

What You’ll Actually Do
• Document Preparation: Prepare, proofread, and meticulously organize a variety of correspondence and letters to ensure professional communication standards are met.
• Data Management: Execute accurate data entry and consistently maintain precise electronic records for all relevant case files and client interactions.
• File System Maintenance: Take responsibility for systematically organizing and managing both digital and physical files, ensuring secure storage and efficient retrieval.
• Information Digitization: Perform scanning, uploading, and indexing of various documents, accurately integrating them into the firm’s electronic management systems.
• External Liaison: Professionally communicate with insurance companies via telephone to efficiently obtain critical claim information, verify policy coverage details, and conduct necessary follow-ups on requests.

The Must-Haves
• Background: This role is suitable for an Entry-level professional with an innate aptitude for administrative support, specifically within a legal environment, demonstrating a foundational understanding of office operations.
• Experience: Candidates must possess strong computer skills and proven proficiency in working with electronic documents and standard office software, alongside the ability to quickly adapt and learn new technology and software platforms. No specific years of prior experience are mandated, focusing instead on demonstrated capability.
• Skills: Exceptional organizational skills and meticulous attention to detail are critical for success; candidates must exhibit excellent telephone etiquette, coupled with strong written and verbal communication abilities for clear and professional interactions; a high degree of dependability and punctuality is required, along with the capacity to effectively manage multiple priorities simultaneously.
• Bonus: While not a prerequisite, prior experience working within a legal office setting is considered a strong preference and would be beneficial for an outstanding candidate.