Litigation Legal Assistant

Job Description

Litigation Legal Assistant | D3 Search

The Tone:
This is a full-time, direct-hire role with a hybrid work model in Sacramento, CA. The hiring firm is a prominent California-based AmLaw 200 ranked law firm dedicated to providing legal services to both public and private organizations throughout the state. This position is crucial for ensuring the efficient management of litigation matters by providing high-level administrative and secretarial support to attorneys from inception through resolution. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities.

The TL;DR
• Role: Experienced
• Type: Full-time/direct-hire employment
• Location: Hybrid, Sacramento, CA
• Pay: $95000 yearly
• Mission: Ensures efficient management of litigation matters from inception through resolution by providing high-level administrative and secretarial support to attorneys.
• Tech Stack: Microsoft Office Suite (Word, Excel, PowerPoint)

What You’ll Actually Do
• Document Preparation: Draft, revise, and finalize complex legal documents, correspondence, and memoranda from written drafts and transcription, ensuring accuracy and compliance with firm formatting.
• Litigation Filings: Prepare and execute e-filings in state and federal courts and with administrative agencies, assembling necessary documents and exhibits for various proceedings.
• Case Management: Maintain and monitor attorney calendars, ensuring all critical dates and deadlines are recorded and tracked on the master calendar.
• Legal Formatting: Create and update Tables of Contents (TOC) and Tables of Authorities (TOA) for legal documents.
• Administrative Support: Schedule appointments, coordinate meetings, arrange travel for attorneys, and manage incoming mail and emails for appropriate distribution.

The Must-Haves
• Background: Experienced professional with a High School Diploma or equivalent, possessing strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology.
• Experience: Minimum of five years of litigation secretary experience.
• Skills: Strong writing, editing, and proofreading skills; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); Strong organizational skills with the ability to prioritize workload for multiple attorneys; Excellent verbal, written, and telephone communication skills for professional interaction.
• Bonus: Familiarity with document management systems such as iManage.