Legal Administrative Assistant

Job Description

Litigation Legal Assistant | Addison Group

The Tone:
This is a direct hire, full-time, fully onsite role, located in Scottsdale, AZ. Addison Group is partnering with a well-established regional law firm specializing in complex litigation matters. This role is crucial for supporting a busy litigation practice by providing administrative assistance to attorneys, managing legal documentation, and ensuring smooth daily operations. The firm offers a collaborative and flexible environment where team members can take ownership of their work and gain exposure to a variety of legal functions.

The TL;DR
• Role: Mid-Career
• Type: Full-time
• Location: In-person, Scottsdale, AZ
• Pay: $75000–$80000 yearly
• Team: Small attorney team
• Mission: Provide comprehensive administrative and litigation support to attorneys, ensuring efficient management of legal documents, deadlines, and daily operations within a fast-paced legal environment.
• Tech Stack: Law Toolbox, NetDocuments, Centerbase, Microsoft Office Suite

What You’ll Actually Do
• Attorney Support: Assist attorneys with day-to-day administrative and litigation-related tasks.
• Document Management: Prepare, format, and organize legal documents, pleadings, correspondence, and internal materials.
• Deadline & Filings: Coordinate court filings and meticulously track important legal deadlines.
• Calendar Management: Maintain attorney calendars, schedule meetings, and manage all scheduling requirements.
• File Organization: Organize and maintain electronic files, records, and case documentation.
• Settlement Assistance: Assist with settlement-related administrative tasks, including learning basic calculations, fee breakdowns, and distribution processes.

The Must-Haves
• Background: Associate degree or college education preferred, or equivalent legal experience, with a strong understanding of litigation support and law firm operations.
• Experience: 3+ years of legal assistant experience within a law firm, with 5+ years preferred, specifically supporting litigation matters including documents, pleadings, and filings, and managing legal calendars and deadlines.
• Skills: Strong organizational skills, meticulous attention to detail, excellent written and verbal communication, and proficiency with legal software systems and Microsoft Office Suite.
• Bonus: Familiarity with legal software such as Law Toolbox or similar deadline management tools, experience with document management systems like NetDocuments or Centerbase, and the ability to articulate prior involvement in case support during litigation.