Legal Administrative Assistant – Litigation Support

Job Description

Litigation Legal Assistant | WhiteCap Search

The Tone:
This is a full-time opportunity to join a busy litigation practice as an experienced Legal Administrative Assistant, recruited through WhiteCap Search. The role demands a high degree of professionalism, unwavering discretion, and exceptional attention to detail in all tasks. It provides a valuable opportunity to contribute to a collaborative and team-oriented environment, supporting attorneys in their critical legal work. This position is fundamental to the practice’s success, ensuring that all administrative duties, court filings, and document management are handled with precision and in full compliance with established legal procedures, making a direct impact on case efficiency.

The TL;DR
• Role: Experienced Individual Contributor
• Type: Full-time
• Location: In-person, Not specified (supporting litigation involving New Jersey and New York State Courts, and U.S. District Court)

• Team: Not stated
• Mission: Provide indispensable administrative and e-filing support to a busy litigation practice, ensuring accuracy, compliance, and the efficient progression of legal cases through meticulous document and schedule management.
• Tech Stack: Microsoft Office applications (Word, Excel, Outlook)

What You’ll Actually Do
• Comprehensive Administrative Support: Provide extensive administrative support to attorneys, encompassing the precise preparation and processing of legal documents, and drafting correspondence as directed, ensuring all outputs meet professional standards.
• Multi-Jurisdictional E-filing Management: Directly manage and execute all electronic filings across New Jersey and New York State Courts, alongside the U.S. District Court, verifying accuracy and compliance with specific court requirements.
• Organized Case & Document Management: Systematically maintain and organize all case files, attorney calendars, and related legal documentation, ensuring records are current, accessible, and in full order.
• Deadline Coordination & Compliance Assurance: Proactively coordinate and track all critical court deadlines, ensuring the timely submission of filings and rigorously verifying adherence to all court requirements and procedural rules.
• Schedule Monitoring & Operational Assistance: Actively monitor attorney schedules and diligently assist with all case-related coordination, ensuring smooth workflow and providing additional administrative duties, including support for overtime needs as required.

The Must-Haves
• Background: A highly professional and experienced Legal Administrative Assistant with a specialized background in litigation support.
• Experience: A minimum of 3 or more years of dedicated experience as a Legal Administrative Assistant, with required expertise in e-filing procedures for New Jersey and New York State Courts, in addition to the U.S. District Court.
• Skills: Demonstrated proficiency in core Microsoft Office applications (Word, Excel, Outlook), coupled with strong organizational and time management skills. Essential attributes include excellent attention to detail, the proven ability to effectively manage multiple priorities simultaneously, and the capacity to work independently while maintaining the highest level of confidentiality.