Administrative Assistant – Legal Document Verification

Job Description

Administrative Assistant | The Federal Appeals Firm

The Tone:
This is a full-time, in-office role at The Federal Appeals Firm, currently in East Brunswick, NJ, but moving to Matawan, NJ, in September or October. The firm focuses on managing Social Security disability federal court appeals. This role provides essential administrative and case management assistance to our legal staff and paralegals, contributing to the firm’s operational efficiency. The anticipated start date for this position is immediate.

The TL;DR
• Role: Early Career
• Type: Full-time
• Location: In-person, Matawan, NJ
• Pay: $23 hourly
• Team: Supports legal staff and paralegals
• Mission: Provides essential administrative and case management assistance to the legal staff.
• Tech Stack: Microsoft Office (Word, Excel, Outlook), Westlaw

What You’ll Actually Do
• Verification: Support the law firm by performing verification checks of AI-assisted output.
• Legal Research: Use Westlaw to look up and verify case citations, quotations, and legal holdings.
• Document Management: Prepare, format, and assist with electronic filing and service of court documents and pleadings.
• Case Organization: Maintain and organize case files with accuracy and consistency.
• Client Relations: Communicate with clients regarding case updates, documentation, and scheduling.

The Must-Haves
• Background: Entry-Level, with a willingness to learn and grow in a legal environment.
• Experience: Prior administrative or legal support experience is preferred, but not required.
• Skills: Strong written and verbal communication skills, proficiency in Microsoft Office (Word, Excel, Outlook), exceptional attention to detail, and organizational skills.
• Bonus: Westlaw proficiency.