Administrative Assistant Internship

Job Description

Administrative Assistant | The Scripa Group LLC

The Tone:
This is an internship role at The Scripa Group LLC, a professional services firm based in Syracuse, NY, offering a hybrid work arrangement with some work-from-home flexibility. The company is focused on providing organized, efficient, and reliable business support to clients, emphasizing strong administrative processes, clear communication, and meticulous attention to detail. This role is integral to supporting daily operations and client needs, offering interns a learning-focused environment to gain practical experience and develop core administrative skills alongside leadership.

The TL;DR
• Role: Internship / Early Career
• Location: Hybrid, Syracuse, NY
• Team: Collaborates closely with leadership.
• Mission: To support day-to-day office operations and executive tasks, ensuring organized and efficient business support for clients and internal team members.
• Tech Stack: Word processing, spreadsheets, email, calendar tools.

What You’ll Actually Do
• Office Operations: Support day-to-day office operations, including managing incoming phone calls, scheduling meetings, and meticulously maintaining calendars.
• Document Management: Organize various documents, perform accurate data entry tasks, and prepare basic reports as required.
• Correspondence Handling: Assist with managing correspondence and overseeing email communications efficiently.
• Executive Support: Provide comprehensive clerical support to executives, prepare materials for meetings, and ensure timely follow-up on critical tasks.
• Professional Communication: Maintain clear and professional communication with both internal team members and external contacts, upholding company standards.

The Must-Haves
• Background: Possess an entry-level understanding of administrative support functions and office coordination principles.
• Experience: Demonstrated practical experience with core administrative assistance and clerical skills, including effective document organization and accurate data entry. Proven ability to support executive administrative tasks such as scheduling and follow-up.
• Skills: Exhibit strong administrative assistance and clerical skills, including proficient document organization and accurate data entry. Demonstrate professional phone etiquette and the ability to engage in clear, courteous verbal and written communication. Possess a keen attention to detail, effective time management skills, and the capacity to prioritize multiple tasks efficiently. Ability to work both independently and collaboratively within a hybrid environment, maintaining reliability, discretion, and confidentiality.
• Bonus: Current student or recent graduate in a related field such as Business, Office Administration, or Communications is strongly preferred.