Marketing Executive Assistant Intern

Job Description

Executive Assistant Intern | rednote

The Tone:
This is an internship at rednote, located in New York, NY. rednote is one of the world’s most trusted platforms where over 350 million people share how they actually live, travel, create, and discover. What makes rednote unique is its foundation in real human experience, honestly lived and generously shared, one note at a time. This role is vital as rednote expands its global presence, providing comprehensive administrative, coordination, and operational support to the Global Marketing Leader to ensure efficient leadership operations, effective communication, and smooth execution of marketing department activities.

The TL;DR
• Role: Internship
• Location: In-person, New York, NY
• Team: Global Marketing team, reporting to the Global Marketing Leader
• Mission: To ensure efficient leadership operations, effective communication, and smooth execution of marketing department routines and activities for the Global Marketing Leader.
• Tech Stack: Microsoft Office tools (Outlook, PowerPoint, Excel, Word)

What You’ll Actually Do
• Administrative Support: Provide end-to-end administrative support to the Global Marketing Leader, managing calendar, coordinating meetings, arranging travel, and handling expense claims.
• Meeting Preparation & Follow-up: Prepare materials for key leadership meetings and business reviews, including agenda coordination, presentation consolidation, meeting minutes, and action tracking.
• Financial Coordination: Support marketing department expense consolidation and basic monitoring through data collection and coordination with Finance or relevant functions.
• Event & Activity Coordination: Coordinate and arrange team activities, trainings, and workshops, including scheduling, venue booking, agenda coordination, and participant communication.
• Logistics Management: Provide logistics support for department events and internal meetings, covering meeting rooms, materials preparation, and vendor coordination.

The Must-Haves
• Background: Bachelor’s degree or above; a student pursuing higher education or recent graduate.
• Experience: Prior internship experience in executive assistant, administrative support, or coordination roles is preferred.
• Skills: Strong organizational and time-management skills with the ability to manage multiple priorities; excellent written and verbal communication skills in both English and Chinese; proficient in Microsoft Office tools (Outlook, PowerPoint, Excel, Word).
• Bonus: Experience in a multinational or marketing-related environment.