Assistant Intern – Office Operations Support

Job Description

Assistant | Diverzify

The Tone:
This is an internship / early career role at Diverzify, located in Itasca, IL. Diverzify is a trusted national leader and the largest provider of commercial flooring services in the United States, specializing in expert installation and tailored solutions for businesses. The company supports clients in creating functional, durable, and visually appealing spaces that deliver long-term performance and value. This Assistant role is essential for supporting daily office operations and project coordination, directly contributing to the organization’s commitment to professionalism, quality craftsmanship, and reliable service.

The TL;DR
• Role: Internship / Early Career
• Location: In-person, Itasca, IL
• Mission: To provide administrative and operational support for daily office functions and commercial flooring projects, ensuring efficient communication and accurate record-keeping.
• Tech Stack: Microsoft Office or Google Workspace

What You’ll Actually Do
• Operational Support: Support daily office operations by assisting with scheduling, organizing various documents, and maintaining accurate records.
• Data and Reporting: Contribute to data entry tasks, help in preparing reports, and coordinate communication among team members, vendors, and clients.
• Project Coordination: Assist with project coordination tasks, including updating project timelines, tracking essential materials, and providing administrative support for flooring installation projects.
• General Office Assistance: Provide comprehensive general office support, such as answering inquiries, preparing materials for meetings, and fostering a professional and organized work environment.
• Communication Management: Facilitate communication between internal teams, vendors, and clients, ensuring a professional and courteous approach in all interactions.

The Must-Haves
• Background: Student or recent graduate.
• Experience: Proficiency with office productivity tools, specifically Microsoft Office or Google Workspace, coupled with basic data entry skills.
• Skills: Demonstrated strong organizational and time management abilities, clear written and verbal communication skills with a professional approach, keen attention to detail and accuracy in handling information, and a reliable, collaborative work ethic.
• Bonus: An interest in commercial services, construction, facilities, or related industries, along with enrollment in or recent completion of a relevant degree or certificate program (e.g., Business, Administration, Operations, or a related field).