Office Assistant

Job Description

Office Assistant | SAME LOS ANGELES

The Tone:
This is a full-time, entry-level role at SAME Los Angeles, located in Santa Monica, CA. SAME is a growing fashion and lifestyle brand seeking an individual to support the smooth daily operations of its office. The Office Assistant plays a crucial role in maintaining organizational flow and contributing to administrative, creative, and operational needs across multiple departments, ensuring the team can function effectively. This position is ideal for someone looking to grow within a collaborative luxury fashion environment.

The TL;DR
• Role: Early Career
• Type: Full-time, Monday–Friday, 9:00 AM–5:00 PM
• Location: In-person, Santa Monica, CA
• Mission: This person ensures the Santa Monica office operates efficiently and remains organized, providing essential administrative and logistical support to various teams.
• Tech Stack: Google Workspace (Google Calendar, Docs, Sheets, Gmail)

What You’ll Actually Do
• Office Management: Manage the daily organization, upkeep, and overall functionality of the office, including maintaining clean shared spaces.
• Logistics Coordination: Handle all aspects of shipping, receiving, and distribution of deliveries, and coordinate office maintenance, repairs, and vendor visits.
• Supply and Space Management: Oversee office inventory and supplies, ensuring timely ordering and restocking, and assist with office moves or space updates.
• Team Support: Facilitate team calendar management, including scheduling meetings and coordinating internal calendars, and ensure all meetings and calls are properly organized.
• Cross-Departmental Assistance: Support design organization, ongoing creative projects, social media initiatives with the marketing team, PR gifting, and various administrative tasks across departments.
• Event Support: Provide on-site assistance for company events such as pop-ups, sample sales, and press opportunities, which may include occasional travel, setup, and talent coordination.

The Must-Haves
• Background: Early career level with a foundational understanding of administrative and operational support within a business setting.
• Experience: Demonstrated comfort in handling a wide variety of administrative and operational tasks; proficiency in Google Workspace is preferred.
• Skills: Strong organizational skills with keen attention to detail; excellent communication abilities; a positive, proactive, and team-oriented attitude; and a reliable, punctual, and highly dependable work ethic.
• Bonus: An interest in the fashion, luxury, or creative industries is considered a plus.