Administrative Assistant

Job Description

Administrative Assistant | Mick’s Mighty Store

The Tone:
This is a hybrid internship role at Mick’s Mighty Store, located in Iowa City, IA, with the flexibility to work remotely on occasion. Mick’s Mighty Store serves a diverse community by offering a wide range of high-quality products at competitive prices, committed to delivering exceptional customer experiences within a welcoming and innovative shopping environment. This role is integral to supporting the efficient operations of our administrative functions, enabling our leadership team to focus on strategic initiatives, and ultimately contributing to our company’s dedication to quality, service, and sustained growth.

The TL;DR
• Role: Internship / Early Career
• Location: Hybrid, Iowa City, IA
• Mission: This person will manage essential administrative tasks and provide comprehensive executive support to ensure efficient office workflow and seamless daily operations.
• Tech Stack: Microsoft Office Suite, Google Workspace

What You’ll Actually Do
• Meeting Coordination: Efficiently schedule and coordinate meetings, managing calendars and preparing necessary materials for participants.
• Correspondence Management: Professionally manage all incoming and outgoing correspondence, including emails, memos, and physical mail.
• Record Keeping & Clerical Support: Execute essential clerical duties, meticulously organizing and maintaining accurate records and filing systems.
• Executive Support: Provide comprehensive administrative assistance to executives, aiding with various tasks to enhance their productivity.
• Office Operations & Communications: Oversee day-to-day office operations and handle all phone calls with professional etiquette, representing the company effectively.

The Must-Haves
• Background: Minimum qualification of currently pursuing or recently completed a degree in Business Administration, Office Management, or a related field.
• Experience: Demonstrated experience in administrative assistance and clerical duties, with a proven ability to organize records, maintain schedules, and support office operations. Prior executive administrative assistance experience, including coordinating meetings and providing direct support to leadership, is essential.
• Skills: Strong communication skills, both written and verbal, coupled with professional phone etiquette for interacting effectively with clients and team members. Possess a detail-oriented approach combined with strong time-management and problem-solving abilities to ensure smooth and efficient workflows.
• Bonus: Proficiency with standard office software suites, such as Microsoft Office Suite or Google Workspace, which will be an asset in daily administrative tasks.