Secretary

Job Description

Secretary | Henry Ford Medical Group

The Tone:
This is a full-time role at Henry Ford Medical Group, located in West Bloomfield Township, MI. Henry Ford Medical Group is a comprehensive healthcare provider committed to delivering quality medical services. This Secretary position is crucial for ensuring the smooth and efficient administrative operations of the OB/GYN department, directly supporting its leadership and overall departmental effectiveness. Your work will play a vital role in maintaining organizational standards and facilitating essential communication.

The TL;DR
• Role: Full Time
• Type: Day Job
• Location: West Bloomfield Township, MI (In-person)

• Team: OB_Gyn_W. Bloomfield department, reporting directly to a leader on the Leadership Salary Plan (up to grade M07).
• Mission: To provide essential secretarial and administrative support, ensuring the smooth operation and organizational efficiency of the department.
• Tech Stack: Microsoft Software Programs (Word, Excel, Outlook)

What You’ll Actually Do
• Correspondence: Accurately type routine correspondence and forms to support departmental communications.
• File Management: Meticulously maintain departmental files, ensuring organization and easy retrieval of important documents.
• Mail Distribution: Efficiently distribute departmental mail and other materials to appropriate recipients.
• Communication Gatekeeping: Exercise discretion and sound judgment when screening visitors and managing incoming telephone calls.
• Workflow & Standards: Organize your own workload to meet established priorities and deadlines, while making necessary grammatical or spelling changes in correspondence to maintain professional standards.

The Must-Haves
• Background: Early Career. Requires a high school diploma or G.E.D. equivalent.
• Experience: Demonstrated literacy and practical experience working with Microsoft Software Programs, specifically including Word, Excel, and Outlook.
• Skills:
• Interpersonal Skills: Necessary to communicate effectively with callers and visitors, providing information with ordinary courtesy and tact.
• Organizational Skills: Ability to effectively distribute departmental mail and other materials.
• Bonus:
• One year of experience within an office setting.
• Previous experience scheduling appointments and maintaining calendars.