ADMINISTRATIVE ASSISTANT

Job Description

ADMINISTRATIVE ASSISTANT | Trinity Health PACE Corp Michigan

The Tone:
This is a full-time role at Trinity Health PACE Corp Michigan, offered as a full-time remote position. Trinity Health PACE is dedicated to providing high-quality care to seniors within the communities it serves, utilizing an interdisciplinary team to offer comprehensive services that empower seniors to maintain independence at home. This Administrative Assistant position plays a vital role in supporting these efforts by providing administrative and clerical support essential for cost-effective operations, efficient communication, and effective program management. The individual in this role will work independently on problem-solving and assist with special projects, contributing to a supportive, patient-centered environment that is shaping the future of healthcare.

The TL;DR
• Role: Full Time
• Type: Full time Remote
• Location: Remote
• Mission: Ensure cost-effective operations, efficient communication, and effective program management by providing administrative and clerical support.
• Tech Stack: Microsoft Word, Excel (critical), PowerPoint, Outlook

What You’ll Actually Do
• Operational Support: Provide comprehensive administrative and clerical support to leadership and cross-functional teams, ensuring the efficient coordination of daily operational activities and effective program management.
• Process Management: Oversee critical hiring, credentialing, and filing processes to ensure compliance with all regulatory standards and maintain organized records.
• Project Coordination & Reporting: Assist actively in project coordination by tracking detailed information, compiling complex reports, and preparing thorough status updates for internal stakeholders.
• Information & Document Control: Create, edit, and format various professional documents including reports, spreadsheets, presentations, and standardized forms. This includes organizing and maintaining digital filing systems and performing accurate data entry, analysis, and record management in alignment with departmental standards.
• Communication & Workflow Management: Proactively communicate with internal teams to facilitate seamless workflow execution, initiate timely follow-up on pending matters, respond to information requests and general inquiries, and direct individuals to appropriate internal resources as needed. You will also prioritize and manage multiple work assignments, adapting to changing needs and requirements.

The Must-Haves
• Background: A High School Diploma or equivalent is required, with an Associate degree preferred for this early career administrative position.
• Experience: A minimum of one year of administrative experience is required.
• Skills: Demonstrated proficiency with Microsoft Word, Excel, PowerPoint, and Outlook is essential, with strong Excel skills being critical to success. Excellent organizational, problem-solving, and customer service skills are also necessary, alongside the ability to adapt to change, manage and be flexible with work priorities, and maintain a high level of attention to detail.
• Bonus: Preferred qualifications include experience working in a clinical or health care setting, and prior experience in data entry and project management.