Administrative Assistant

Job Description

Administrative Assistant | University of Miami/UHealth

The Tone:
This is a full-time staff role at the University of Miami/UHealth, located at the UHealth Medical Campus in Miami, FL. The University of Miami Health System is South Florida’s only university-based health system, known for leading-edge patient care, groundbreaking research, and medical education at the Miller School of Medicine. This role is crucial for facilitating the efficient operations of the Neurology department by providing essential administrative and clerical support.

The TL;DR
• Role: Full Time
• Type: Staff
• Location: Miami, FL

• Team: Department of Neurology
• Mission: This role ensures the efficient clerical and administrative support for the Neurology department and its research activities.
• Tech Stack: Microsoft Office

What You’ll Actually Do
• Office Administration: Provide daily clerical and office support to the department and its leadership, managing general inquiries and visitor support.
• Document Management: Compose, type, and maintain various correspondence, reports, charts, budgets, and presentations, and develop robust filing systems.
• Logistical Coordination: Plan and schedule meetings, manage calendars, and arrange travel and reservations for department leadership, staff, and research participants.
• Research Support: Prepare research materials, maintain research records, and manage the requisition and inventory of supplies for research spaces.
• Financial Processing: Gather receipts, prepare, and submit forms for travel expense reimbursement to the administrative office for processing.

The Must-Haves
• Background: High school diploma or equivalent. Possesses general knowledge of office procedures and operations.
• Experience: Minimum of 1 year of relevant administrative experience.
• Skills: Proficiency in Microsoft Office; ability to prepare and maintain accurate records, files, reports, and correspondence; effective oral and written communication; strong interpersonal skills; discretion in handling confidential information; attention to detail.
• Bonus: Relevant education, certifications, or additional work experience will be considered.