Personal Assistant

Job Description

Personal Assistant |

The Tone:
This is a full-time role for a Personal Assistant, requiring approximately 60% in-person support at the CEO and Founder Spouse’s residence. The role serves as a trusted right-hand for two high-performing founders, ensuring the seamless operation of their complex household and personal life. This position involves a diverse range of tasks, from coordinating international travel and unique experiences like heli-skiing weekends, to sourcing private chefs, setting up advanced tech like Starlink, and finding experts to build custom AI agents. This is a role for someone who thrives on variety, anticipates needs, and consistently delivers solutions with precision and discretion. It offers a unique opportunity to gain a front-row seat to the entrepreneurial life, work on highly unique projects, and grow alongside successful individuals.

The TL;DR
• Role: Full Time
• Type: Full-time
• Location: Not specified (requires ~60% in-person support)
• Team: Reports to the CEO and Founder Spouse, collaborates with the CEO’s company assistant.
• Mission: Ensure the seamless operation of the CEO and Founder Spouse’s household and personal life.
• Tech Stack: Starlink, AI agents, Google Drive, scheduling and communication tools, Claude.

What You’ll Actually Do
• Calendar and Travel Coordination: Coordinate and manage a complex personal and household calendar, scheduling appointments, meetings, and personal commitments, in addition to organizing comprehensive travel arrangements including accommodations, remote work setups, training logistics, and local transport, often involving detailed spreadsheets.
• Household Management: Oversee daily household needs such as warming meals, keeping water jugs filled, prepping smoothies, managing online orders for groceries and household items (including unpacking and stocking), handling packages and returns, maintaining a tidy home environment, and running various errands.
• Contractor and Event Oversight: Source and coordinate contractors for home maintenance, from plumbers to landscapers, and provide support for special events and dinners, including potential opportunities for Airbnb management and guest communication.
• Financial and Administrative Support: Track and manage personal bills, subscriptions, and payments, ensuring timely payment of staff and services, and collaborate with the CEO’s company assistant to ensure synced schedules and responsibilities.
• Wellness and Strategic Research: Proactively manage the founders’ well-being by coordinating fitness programs, clean eating routines, sleep optimization tools, and bodywork with trainers, nutritionists, and coaches, while also conducting in-depth research for vendors, vintage furniture, farm-fresh foods, and developing custom AI agents for workflow automation.

The Must-Haves
• Background: Experience in roles such as event planning, wedding coordination, or project management, demonstrating a proven ability to manage complex, multi-faceted projects and keep numerous tasks progressing simultaneously.
• Experience: A track record of being relentlessly resourceful and adaptable, consistently finding solutions to roadblocks and thriving in environments with many moving parts, all while anticipating needs and staying three steps ahead.
• Skills: Exceptional organizational abilities, including proficiency in structuring information in Google Drive and creating clear systems; strong communication skills to interact effectively with diverse individuals; and advanced tech and AI savviness, specifically as an an AI power user capable of building and automating with tools like Claude.
• Bonus: Experience in SEO or Marketing, along with an interest in managing Airbnb properties and guest communications for bonus compensation.