Sublet Coordinator / Repair Order Administrator

Job Description

What’s Under The Hood: DriveTime Family of Brands

DriveTime Family of Brands is the nation’s largest privately owned used car sales, finance, and servicing company. Headquartered in Tempe, Arizona, and Dallas, Texas, we are committed to creating opportunities and improving the lives of our customers and employees by focusing on placing the right customer in the right vehicle, on the right terms, and on their path to ownership.

Our presence spans the nation with dealerships that embrace a transparent pricing approach, eliminating haggling and gimmicks, and reconditioning centers where we breathe new life into pre-owned vehicles. If you have DRIVE and are looking to make an impact, we invite you to make a difference with us!

The Job: Sublet Coordinator / Repair Order Administrator

Responsibilities (Your Next Destination)

This role is responsible for managing and coordinating vendor invoices, repair items, facility invoices, closing out vehicle repair orders, and validating vendor quality. Key tasks include:

• Assigning and coordinating sublet work with external vendors.
• Setting up transport for all off-site sublet work.
• Communicating quality and time expectations with sublet vendors.
• Communicating any issues with sublet vendors to the Inspection Center General Manager (ICGM) and/or Inspection Center Recon Managers (ICRM).
• Reviewing all work completed by sublet vendors upon completion.
• Ensuring the accuracy of pricing for all sublet work.
• Processing and approving all sublet invoices.
• Applying vendor invoices to repair orders for close-out.
• Coding labor and parts to repair orders.

Knowledge, Skills, and Abilities (The Good Stuff)

• Must be comfortable operating all types of vehicles at the Reconditioning Center.
• Ability to perform inspections and maintain detailed, accurate records of vehicle conditions.
• Familiarity with company standards to ensure each vehicle meets cosmetic requirements.
• Commitment to practicing safety in the workplace to eliminate hazards for oneself and team members.
• Ability to work cohesively with Management and team members to repair, reject, or approve inventory based on estimated repair costs and overall vehicle quality.

Requirements (What You Need to Get the Job Done)

• High School Diploma or GED required.
• Valid driver’s license and a good driving record.
• Must be at least 18 years of age.

Physical Requirements

This is a safety-sensitive position. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires visual acuity and manual dexterity to consistently operate a vehicle and other productivity machinery, such as heavy equipment and power tools.
• Ability to move objects up to 60 pounds.
• Requires the use of safety equipment, which may include but is not limited to face shields or goggles, non-slip shoes, gloves, masks, and other protective garments and equipment.
• May need to move into different positions to accomplish tasks in various environments, including tight spaces, such as underneath a vehicle.
• Frequently communicate with internal customers, exchanging accurate information.
• Frequently move about the workplace to access various machinery, vehicles, etc.
• May work in environments that are cold, hot, noisy, and wet, and may have fumes or odors due to vehicle maintenance.
• Must be able to communicate effectively in English to ensure safe and efficient performance in a safety-sensitive/technical environment.

Perks (Because Perks Matter)

• Comprehensive Health Benefits: Medical, dental, and vision insurance with sizable company-covered premiums.
• Financial Security: 401(K), company-paid life insurance policy, short and long-term disability coverage.
• Growth Opportunities: DriveTime Family of Brands is dedicated to professional development, with over 1,000 employees promoted annually.
• Tuition Reimbursement: Financial support for your professional development.
• Wellness Program: Includes self-guided coaching, cash incentives, and discounts on medical premiums for engaging in healthy activities.
• Competitive Pay: We offer competitive compensation across the organization.
• Focus on Mechanics: No direct customer interaction; focus solely on repairing cars.
• Consistent Work Schedule: Closed on Sundays to promote work/life balance.
• No Weekends (Mostly): Weekends are generally free, except during peak seasons when business is booming.
• Paid Time Off: Includes wellness days, holidays, and personal time for full-time roles; vacation time available for part-timers based on hours worked.

Anything Else? Absolutely.

DriveTime Family of Brands is a Great Place to Work Certified company, with 90% of employees feeling right at home. We’ve also received numerous Comparably Awards, including Best Company for Diversity, Best Company Culture, Best Company Leadership, and Phoenix Business Journal Healthiest Employers.

Hiring is contingent upon successful completion of our background and drug screening process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer. We seek individuals who are the right fit for DriveTime’s professional, fun, and high-energy environment.

This is a safety-sensitive position.