Project Coordinator

Job Description

About the Job: Project Coordinator at PAE

PAE is an engineering and design firm that specializes in turning complex challenges into reality by leveraging the latest technologies to create resilient and efficient buildings and communities. Trusted by clients throughout a project’s lifespan, PAE sets ambitious goals to conserve water and energy, balancing costs and long-term operational needs. As a B Corp, PAE measures success by the benefits provided to clients, communities, and the planet, embracing innovation, transparency, sustainability, and lifelong curiosity. Founded in 1967, PAE is a leading sustainable engineering and consulting firm with a mission to deliver clean air, energy, and water for all. They specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA), creating some of the nation’s highest-performing and most regenerative built environments. Their portfolio includes over 100 LEED Platinum projects and dozens pursuing other rigorous sustainability certifications.

What You’ll Do (Responsibilities):

• Develop relationships with project teams for effective communication.
• Prepare project deliverables with attention to detail.
• Develop foundational knowledge of the construction industry, including terminology, roles, and core processes.
• Develop skills in quality control by assisting with the review of project documents, including formatting, proofreading, and ensuring compliance with PAE’s graphical standards.
• Develop ability to facilitate construction administration activities such as distributing and tracking RFIs and submittals.
• Track deadlines and action items.
• Assist with project documentation, meeting setup and deliverables.
• Utilize tools within the project quality management plan (QMP).
• Provide support to Senior Project Coordinators as assigned.
• Perform other duties as assigned.

What You Bring (Qualifications):

• Bachelor’s degree in Business Administration or equivalent experience.
• Experience in an administrative role, ideally with an engineering firm or other subcontractor (preferred).
• Team player.
• Reliable and flexible in style of work and able to maintain a positive attitude.
• Strong written, verbal, interpersonal communication, and organizational skills.
• Ability to multitask and switch between tasks.
• Power user of Microsoft Office Suite.
• Experience with Database Programs.

What We Offer (Benefits & Compensation):

• Hiring Base Salary Range: $52,000-$67,600 annual.
• This position is eligible for time and a half overtime pay.
• Comprehensive Benefits Package:
  • Employer paid health insurance (medical, dental, vision).
  • Annual 401k profit sharing based on company profit for the year and account contribution.
  • Professional development reimbursements including state registration and professional association dues.
  • Employer paid commuter/parking stipend.
  • Cell phone stipend.
  • Life insurance and disability benefits.
  • Hybrid work schedule.
  • Employee Assistance Program.
  • 9 paid holidays including an additional employee-selected day.
  • Paid time off for sick leave, family leave, community service, holidays, and vacation.
• Commitment to Pay Equity: PAE is a JUST label certified company, demonstrating commitment to pay equity and ensuring equitable compensation for substantially similar work.