Junior Project Manager

Job Description

About the Job: Junior Project Manager

PumasAI is seeking an organized, adaptive, and growth-oriented Junior Project Manager to join our dynamic team. This pivotal role involves supporting a diverse range of initiatives, including PumasAI’s education, training, and product enablement programs, as well as our consulting services projects. From initiation through to completion, the ideal candidate will be adept at coordinating people and processes to ensure projects are delivered efficiently—on time, within budget, and in alignment with defined objectives.

This multifaceted position combines essential project management duties with critical event and resource coordination, alongside vital operational support. The Junior Project Manager will leverage strong organizational and program management skills to develop comprehensive project plans, prioritize tasks, monitor and manage project budgets, and effectively liaise with various internal departments such as Accounting, Business Development, and Marketing, as required.

Responsibilities

Training & Program Coordination

• Support the planning and seamless delivery of educational programs, including workshops, webinars, and other events.
• Coordinate all logistics such as scheduling, platform setup, material preparation, and session configuration.
• Assist with participant workflows, encompassing registrations, attendance tracking, access assignments, and crucial post-event follow-ups.
• Help collect valuable feedback, maintain meticulously organized records, and support basic reporting for all training activities.
• Provide support to instructors and contributors through scheduling, onboarding, and ongoing communication.
• Assist with maintaining and updating training materials and related website content.
• Help triage and follow up on training-related support requests promptly.
• Coordinate closely with Marketing and Business Development teams on training announcements and event communications to ensure broad reach.
• Facilitate clear and effective communication between instructors, subject-matter experts, and internal stakeholders.

Project Management

• Support the creation and maintenance of essential project documentation, including project summaries, schedules, status updates, and meeting notes.
• Help maintain comprehensive project plans and diligently track tasks, potential risks, and follow-up actions.
• Assist with scheduling meetings, preparing detailed agendas, and sharing concise notes and action items.
• Monitor project progress closely and proactively escalate any issues or risks as needed to ensure timely resolution.

Business Operations

• Assist with preparing basic project and performance reports, including timelines, key metrics, and summaries of issues.
• Help ensure that all projects adhere strictly to established processes and standard operating procedures (SOPs).
• Actively participate in process improvement efforts by providing constructive feedback and assisting with the documentation of improvements.
• Support audits or reviews as needed, under the guidance of senior team members.

Core Competencies

• Strong organizational and time management abilities, enabling efficient handling of multiple tasks.
• A resourceful, proactive, and solution-oriented mindset, always seeking effective resolutions.
• The ability to adapt quickly and effectively in a fast-moving and dynamic environment.
• Demonstrated effective communication and collaboration skills, fostering teamwork.
• Comfortable working proficiently with various digital tools, platforms, and documentation systems.
• An eagerness to grow and develop into more advanced Project Management responsibilities.

Qualifications and Education Requirements

• 3–5 years of experience in project coordination, operations, education administration, event management, or similar support roles.
• Bachelor’s degree or equivalent hands-on experience in project management or operational support.
• Proficiency with Microsoft Office Suite and familiarity with project management or collaboration tools (e.g., Planner, Asana, Trello, Smartsheet, or similar).
• Ability to work cross-functionally and collaborate effectively in fast-paced or technical environments.
• Efficient communication skills, with the ability to convey information clearly to both technical and non-technical teams; strong written, verbal, and interpersonal skills are essential.

Preferred Skills

• Strong organizational and time-management skills, coupled with meticulous attention to detail and the ability to multitask and collaborate effectively.
• A proactive, self-starter mindset with a genuine willingness to learn and grow into broader project management responsibilities.

About PumasAI

PumasAI is a science-first company dedicated to translating decades of expertise in healthcare and mathematical modeling into real-world impact. Our work spans pharmaceutical R&D and innovative point-of-care tools. We develop technology that harnesses the power of science, converting it into real-world applications with unprecedented speed and accuracy. At the core of everything we do is our unwavering commitment to move science forward.

We are a virtual, global team that thrives on transparency, open communication, and creativity. We respect personal commitments outside of work and trust our team members to balance them effectively. Our culture is characterized by being remote-first, outcomes-driven, and highly collaborative.

Other Information

• Department/Group: Operations & Business Intelligence
• Location: Remote
• Travel Required: Occasional
• Position Type: Full-time